Jun 10, 2026
Role Summary
The Swim Ireland Operations Department plays a key role in the effective and compliant running of Swim Ireland. The department is responsible for organisational governance and compliance, oversight of pool operations, regional governance support, and the coordination of AGMs and Annual Reports. It supports strong governance practices, operational efficiency, and consistency across the organisation.
We are seeking an experienced Office Manager to play a central role in ensuring the smooth, efficient, and compliant operation of the department. This senior administrative role combines responsibility for the day to day running of the department, liaising with our Facility Managers, with leadership of operational improvement projects and high-level organisational support.
The successful candidate will act as a key support to the Operations Department, oversee day-to-day office operations, and lead or contribute to projects that enhance systems, processes, and compliance across the organisation.
Key Responsibilities
Operations, Projects & Compliance
• Lead and support operational improvement projects, including IT hardware tracking, GDPR & IT security compliance (overseen by our IT partners)
• Identify Operations inefficiencies and implement solutions to streamline Operations workflows and procedures.
• Maintain and improve administrative systems, workflows, and compliance monitoring processes.
• Track project progress and support timely delivery of department initiatives.
• Ensure familiarity with departmental software systems and support staff usage as required.
Office Management
• Oversee the day-to-day operation of the department to ensure an effective, well-organised working environment.
• Act as the first point of contact for employees on office-related matters.
• Manage office supplies, equipment, and relationships with external service providers on behalf of the department.
• Act as the first point of contact for general queries and incoming correspondence.
Administrative & Management Support
• Provide high-quality administrative support to management and teams across the department.
• Plan all in-house and off-site staff events.
• Prepare and distribute reports, correspondence, presentations, and internal communications.
• Maintain accurate departmental records and documentation.
• Key stakeholder and committee administrative support as required
Finance & People Support
• Process invoices, purchase orders, and staff expense claims, and liaise with the finance team as required.
• Support onboarding of new employees, including desk setup and induction coordination.
• Provide support in coordinate staff meetings, training sessions, events, and internal communications.
Education & Experience
• Relevant qualification and significant experience in senior administration, office management, or operations roles.
• Strong proficiency in Microsoft Office and experience using scheduling and project management tools.
• Knowledge of the Governance Code for Sport is an advantage.
Key Skills & Attributes
• Excellent communication, interpersonal, organisational, and scheduling skills.
• Proven ability to manage multiple priorities in a fast-paced environment.
• High attention to detail, discretion, and ability to manage confidential information.
• Ability to work independently while also collaborating effectively as part of a team.
• Flexible, proactive, and solutions-focused approach to work.
Essential Requirements
• Eligibility to work full-time in Ireland.
Remuneration and Location
• Salary commensurate of qualifications and experience (€36,000 –€40,000)
• Hours per week: 30 hours per week
• Position Tenure: 3 year fixed-term part-time contract.
• Position Location: Swim Ireland, Irish Sport HQ, Blanchardstown. Dublin 15, D15DY62 with hybrid working included in this role.
Appointment will be made subject to satisfactory:
Safeguarding and vetting requirements; and reference checks.
Applications should be made through the link below by Tuesday 24th June 2026:
https://swim-ireland.factorialhr.com/job_posting/307084
At Swim Ireland, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every element in the job description, we encourage you to apply anyway. You may be just the right candidate to for this or other roles. Swim Ireland is an Equal Opportunities Employer.
Jun 10, 2026
Position: Part-time, 16 hours per week, over 4 mornings (Monday – Thursday).
Contract: One-year fixed term contract with an expected start date as soon as possible.
Salary: €35,000 per annum pro-rata (€14,933 for 16 hours per week).
Reporting to: Active Programme Manager while working closely with the FitLine Coordinator
Location: Hybrid. This role requires working from our office in Dublin 9 two days per week. In person attendance is also required for regular meetings and training.
Background
Age & Opportunity is the national organisation working to enhance wellbeing for older people through participation in sport and physical activity, arts and creative engagement, personal development, community collaboration and active citizenship.
Our mission is to create opportunities that empower older people to enhance individual and community wellbeing through participation in physical activity and recreational sport, arts and creativity, personal development and active citizenship initiatives.
Age & Opportunity Active is the national sport and physical activity Programme for older people funded by Sport Ireland and the HSE. The Programme is designed to get us more active.
We are looking for an Administrator (part-time) for our Active Programme FitLine initiative, a free telephone support service, delivered by volunteer mentors, who encourage older people to start being physically active and maintain physical activity as part of their daily lives.
The requirements for the Active Programme FitLine Administrator are outlined below. This is an exciting opportunity to contribute to the national programme of physical activity for older people, working in a very rewarding and diverse role. For further information on Age & Opportunity and our Active Programme, visit www.ageandopportunity.ie
Job Description
Main Tasks and Responsibilities
- Provide administrative support including the recruitment of FitLine mentors and participants.
- Interview potential mentors with the FitLine Coordinator and record accurate notes from same. Completion of reference checks, refer applicants for Garda vetting and keeping files up to date.
- Liaise with mentors about their availability to make the calls and start date, produce mentor’s participant lists and ensure the mentor has received a FitLine phone and call list, in advance of starting their calls.
- Register new participants, maintain a database of all participants and liaise with participants via the phone when required and create participant lists for mentors.
- Oversee and maintain the FitLine database on Salesforce and to generate reports from same. Maintain a database of all mentors and participants on Salesforce.
- Monitor and record requests for information regarding the FitLine initiative and monitor and respond to the FitLine Freephone number. Follow up enquiries and requests about FitLine.
- Be familiar with and provide information on FitLine and other Age & Opportunity initiatives.
- Provide administrative support for the training of FitLine mentors including ensuring all mentors have completed An Introduction to Children First Training.
- Represent and promote the Active Programme FitLine initiative at external events when required.
- Attend any relevant training including mentor training which takes place a number of times a year.
- Provide administrative support in relation to promotional materials for FitLine.
- Provide administrative support for other aspects of the Active Programme as required.
Other Responsibilities:
- Ensure adherence to legislation, regulations and defined quality standards.
- Follow the policies and procedures outlined in the organisation’s Employee Handbook, Policies and Procedures Manual, Internal Financial Controls and Procedures and Safety Statement.
- Commit to the purpose of Age & Opportunity and work within the values of the organisation.
- Participate in one-to-one meetings with your line manager as required.
- Actively participate in full team meetings.
- Show reasonable flexibility in relation to hours of attendance to meet the needs of the work. Work during unsocial hours may be required.
- Have a flexible approach to the work in response to organisational change, development and review of best practice.
- Participate in and engage with a performance planning and review process.
- Identify training needs with your line manager and participate in scheduled training.
- Contribute as an active member of the Age & Opportunity team, to the development and support of other initiatives within the organisation where relevant.
- Promote and represent Age & Opportunity at events as requested.
- Operate within agreed budgets seeking authorisation for expenditure and be accountable for such expenditure authorised and ensure the appropriate coding of expenses.
- Provide written reports as per deadlines requested.
- Undertake any other tasks as will from time to time be requested.
Person Specification
This person specification sets out the various criteria required for the role.
Experience – essential
- At least 2 years’ proven track record of experience in a busy administration role.
Experience – desirable
- Experience in using a CRM system, preferably Salesforce.
- Experience working with helplines is desirable.
Education – desirable
- A qualification in Administration is desirable.
Skills – essential
- A team play with excellent interpersonal skills including empathy, patience and active listening skills.
- Excellent administration skills.
- An ability to analyse information and communicate in a concise and articulate manner.
- Excellent written and oral communication skills.
- High level computer literacy and competency in Word, Excel and PowerPoint.
Remuneration and Benefits
Age & Opportunity offers the following benefits in addition to salary:
- Excellent working conditions in our Dublin office with a hybrid working model in place.
- Flexible working arrangements.
- An 8% employer’s contribution to pension (subject to a minimum 4% employee contribution).
- Annual leave of 24 days (pro-rata).
- Paid Maternity / Adoptive leave after 12 months’ service.
- Closure of the office on Good Friday and Christmas Eve (gift days).
- Employee Assistance and Wellbeing programme.
- Opportunity to avail of continuous professional development training specific to the role as deemed appropriate.
- Travel (bike to work scheme, tax saver commuter tickets).
To apply:
Please send your CV and cover letter to Audrey Farrell, HR Executive, at jobs@ageandopportunity.ie by 12 noon on Monday 22nd June 2026. Please put FitLine Administrator in the title of your email.
Interviews will be held in person in Dublin on Tuesday 7th July. No other dates can be facilitated. Shortlisting will apply. Age & Opportunity is an equal opportunities employer. Garda vetting is required for this position.
Jun 9, 2026
Job Purpose
The Federation of Irish Sport (FIS) is recruiting for an Athlete Support Executive, to support our growing athlete support service, working across Ireland’s High Performance System throughout the current Olympic/Paralympic cycle.
The post of Athlete Support Executive is to provide support to athletes in enhancing the effectiveness of the ‘athlete voice’ across Ireland’s High Performance system. The Athlete Support Executive will support athletes on the Sport Ireland International Carding Scheme (carded athletes) and other Sport Ireland equivalent schemes who are operating within Sport Ireland funded Olympic and Paralympic High-Performance programmes.
The Athlete Support Executive will support the interests of athletes by providing them with independent, confidential, and expert advice in the areas of integrity, athlete representation and dispute resolution, working within the relevant processes of the sport National Governing Body (NGB) and wider High-Performance system.
Reporting To: The Athlete Support Manager
Key Role Responsibilities
Athlete Representation
• Work collaboratively with athletes and NGBs to maximise the effectiveness of the ‘athlete voice’, through the establishment and development of formalised Athlete Representative Structures.
• Design and deliver a range of training opportunities for athlete representatives to support them in their roles.
• Where requested, the Athlete Support Executive will independently facilitate athlete representative election and review processes on behalf of athletes and NGBs.
• The aim of this output is to ensure athletes have a formal mechanism to provide feedback to their NGB’s High-Performance programmes and have a central voice in key decision making processes directly impacting their experience as athletes in the High-Performance system in Ireland.
Independent and Confidential Advice
• Provide independent and confidential advice to all carded athletes in dispute with their NGBs.
• This would include initial assessment of the merits of the dispute, with the option of acting as a critical friend to both athlete and NGB, where options for informal resolution exist.
• Where requested, advocate for athletes within their NGBs.
• The aim of this output is to provide an independent space for athletes to discuss concerns, navigate challenges, and support athletes with the efficient and effective resolution of disputes at the lowest level possible.
Athlete Welfare and Safeguarding
• In a positive and constructive manner, advocating welfare and safeguarding concerns on behalf of athletes to their NGB, and/or statutory agencies.
• Signpost athletes to relevant support services available to them within Ireland’s HighPerformance system.
• Support transition outcomes by providing a link to the work of the Sport Ireland Institute’s Performance Life Skills Service Providers.
• The aim of this output is to support the delivery of athlete welfare and uphold the values of Ireland’s High-Performance system.
High-Performance System Development
• Engage with Athlete Representative Structures across Sport Ireland funded Olympic and Paralympic High-Performance programmes to capture feedback and the experiences of Irish athletes.
• Engage constructively with key stakeholders to continuously develop the HighPerformance system to enhance the athlete experience on Sport Ireland funded Olympic and Paralympic High-Performance programmes.
• The aim of this output is to support the continuous improvement of Ireland’s HighPerformance system.
Miscellaneous:
• Attend meetings, workshops and seminars deemed relevant to the role.
• Support the planning and delivery of events relevant to the role.
• Always maintain the highest standard of professional conduct.
• Comply with all relevant health and safety regulations and procedures as required by legislation and individual training environments.
Person Specification:
Essential: Qualifications, Experience, Knowledge, Skills, and Abilities
• The post-holder to have at least a primary degree.
• The ability to operate with discretion and handle confidential and sensitive information.
• Experience of building strong and effective relationships with a range of stakeholders.
• Understanding of high-performance sporting systems.
• Knowledge and experience of dispute resolution processes (grievance, disciplinary, and mediation).
• Strong interpersonal and communication skills with a proven ability to facilitate workshops that engage and inform.
• Knowledge of safeguarding and adults at risk.
• Full clean driving licence.
Desirable: Qualifications, Experience, Knowledge, Skills, and Abilities
• Experience of high-performance sport, either as a participant or administrator/coach.
• Mental health awareness training.
• Qualification or knowledge of sports law.
• Interest in and enthusiasm for sport.
• Qualified mediator.
Behavioural Competences and Qualities
• Enthusiastic, dynamic, self-reliant individual.
• Strong and effective communicator in a range of different contexts.
• Trustworthy, morally courageous, and working with integrity to gain the trust and respect of athletes and High-Performance programme coaches and staff.
• Ability to assess and prioritise competing demands/requirements.
• Self-aware, willingness to accept and encourage constructive criticism.
This job description is not exhaustive and is intended to provide an indication of the areas of activity for the role. It may be amended in the future if the requirements of the High-Performance system change, through the appropriate consultation and by mutual agreement of all parties.
Key Relationships
• Athletes and staff across Sport Ireland funded High-Performance programmes in Ireland, and in particular athletes on the Sport Ireland International Carding Scheme.
• The Athlete Support Manager and Chief Executive Officer of FIS.
• Members of the Olympic Federation of Ireland and Paralympics Ireland Athletes’ Commissions.
• Sport Ireland and the Sport Ireland Institute staff and practitioners.
• Olympic Federation of Ireland and Paralympics Ireland staff.
Additional Information:
Job Title: Athlete Support Executive.
Type of Contract: Fixed term to December 2028
Hours of Work: 25 hours, which may involve work in the evenings and at
weekends/public holidays.
Salary: €25,641 – €32,051
Annual Leave: 25 days annual leave per annum (pro rata for part-time hours), plus public holidays.
Location: Hybrid working model. Will be required to travel within Ireland, and occasionally to overseas competitions and camps.
Expenses: Travel and subsistence expenses will be paid in accordance with the FIS Employee Handbook.
If you would like to apply for this position, please send your CV and a cover letter outlining your suitability for the role in confidence to recruitment@irishsport.ie.
Closing date for applications is COB July 1st 2026.
The Federation of Irish Sport is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. The Federation of Irish Sport is an equal opportunity employer of all qualified individuals. We actively welcome applications from people from all backgrounds and do not discriminate on any protected groups. If you require reasonable accommodations to interview, let us know and we will do our best to assist.
Jun 9, 2026
Jun 9, 2026
Gymnastics Ireland (GI) is a dynamic, forward-thinking organisation and the National Governing Body for gymnastics in Ireland. Now one of the largest participation sports in Ireland and having come off the back of Ireland’s historic first ever Olympic gold medal in gymnastics at the Paris 2024 Games. The High Performance department is responsible for six disciplines: Women’s Artistic Gymnastics (WAG), Men’s Artistic Gymnastics (MAG), Trampoline, Tumbling, Acrobatics, and Rhythmic Gymnastics. The High Performance (HP) Programme operates under the direction of the Performance & Technical Directorate.
GI’s HP Strategy 2024–2028 places athlete-centred practice, welfare, and wellbeing at the core of its performance framework. A comprehensive Athlete Welfare Policy, HP Wellness Protocols, and an Athlete Representative Framework are in development. Establishing formal structures for the athlete voice, daily wellness monitoring, mental health support, and gradual return-to-training pathways with the contractor playing an integral role in delivering & managing the overall athlete framework.
About the role
- Contractor Role – Athlete Framework Service Contractor
- Contract Type – Contract for Service – circa 12 hours a week
- Duration – 12 months
- Location - National Gymnastics Training Centre (NGTC) and remote provision as agreed
- Reporting To – Director of Performance & Technical, Gymnastics Ireland
- Closing Date -20/06/2026
Role Overview
Gymnastics Ireland is seeking an experienced Wellbeing & Wellness Contractor to provide professional support services to the HP programme athletes. The contractor will work within GI’s established athlete welfare and wellness framework, delivering structured, evidence-based wellbeing support to carded, HP athletes and the wider membership across all relevant programmes and disciplines.
This is a Contract for Service position. The contractor will operate with professional independence within the scope agreed with the Director of Performance & Technical and will liaise as required with the Sport Ireland Institute HOPS Manager, the GI Support Service Manager, GI’s Safe Sport Team and GI’s HP Coaching support staff.
Scope of Service
Athlete Framework including Athlete Welfare and Wellness
The contractor will operate within and contribute to GI’s Athlete Framework – the overarching structure through which the organisation fulfils its duty of care to HP athletes. The Framework integrates athlete welfare, wellbeing, and voice as interconnected and equally weighted commitments, underpinned by GI’s Athlete Welfare Policy, HP Wellness Protocols, Athlete Representative Framework, and Return to Play Framework.
The appointed contractor’s role within this Framework is broad and non-prescriptive in method, but consistent in purpose: to support the physical, psychological, and holistic wellbeing of athletes across the HP programme. This encompasses welfare monitoring and reporting, wellbeing support and intervention, engagement with athlete voice structures, and contribution to the ongoing review and development of the Framework itself. The contractor will work in a manner that is athlete-centred, evidence-informed, and sensitive to the unique demands of elite gymnastics across all disciplines and age groups.
Specific areas of activity will be agreed with the Director of Performance & Technical in line with programme needs and the contractor’s professional expertise. The contractor will be required to familiarise themselves with all relevant GI framework documents prior to commencement and to operate in full compliance with GI’s safeguarding obligations, data protection responsibilities, and referral protocols throughout the contract period.
Person Specification
Essential
- Strong understanding of athlete welfare principles, duty of care, and safeguarding in sport
- Experience of confidential case management and appropriate referral pathways
- Familiarity with the psychological demands of performance sport.
- Ability to work independently within a structured framework and to integrate effectively within a multidisciplinary team
Desirable
- Recognised qualification in psychology, counselling, sport psychology.
- Demonstrable experience working with elite or high-performance athletes in a welfare or wellbeing support capacity
- Familiarity with Sport Ireland’s Athlete Welfare Policy and HP structures
- Experience working with young athletes transitioning from junior to senior
- Knowledge of growth and maturation considerations in adolescent athlete wellbeing
- Experience in contributing to performance programme policy’s or framework development
How to Apply
To apply, please submit the following for the attention of the Director of Performance & Technical, Gymnastics Ireland to ask@gymnasticsireland.com
- A cover letter outlining your relevant experience and approach to wellbeing support in high-performance sport
- An up-to-date CV
- Two referees
