POSITION TITLE: Facilities Executive
ROLE AND PURPOSE OF POSITION:
Leinster Rugby’s Facilities Executive will be responsible for the upkeep of our office facilities, ensuring these working environments run smoothly and efficiently. As part of a fast‑paced sporting organisation this position plays a key role in ensuring our staff, athletes, and visitors experience a safe, well‑maintained, and welcoming environment every day.
You can apply through the online recruitment portal via Career Opportunities: Facilities Executive (959)
The closing date for applications is 5th January 2026.
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REPORTING RELATIONSHIPS:
Operational and Functional: Chief Financial Officer, Leinster Rugby
SKILLS AND EXPERIENCE
Essential
- A minimum of three years’ experience in a similar role
- Knowledge of current Health and Safety regulations
- Ability to deliver a high standard of facilities operations
- Ability to generate working relationships with key stakeholders
- Ability to highlight and resolve ongoing facility and maintenance issues
- Energetic with a positive, can-do attitude
- Ability to work independently using own initiative
- Reliable and self-motivated
- Excellent communication and problem-solving skills
- Strong organisational and multitasking abilities
- Ability to work independently and as part of a team
- Flexibility to work outside of normal office hours occasionally if the need arises
- Proficiency with standard office software (e.g., Outlook, Excel, Teams)
Desirable
- Third level qualification in Facilities Management and Health and Safety in the Workplace
- Knowledge of health and safety regulations or training (e.g., manual handling, first aid, fire warden)
- Interest in the sports industry or experience working in a dynamic, fast‑paced environment
KEY RESPONSIBILITIES
Facilities Operations
- Support the day‑to‑day management of Leinster Rugby’s facilities by being the main point of contact for staff and players in the Leinster Rugby Office facilities (UCD, the Centre of Excellence (COE) at Energia Park, and the Leinster Academy player houses) ensuring all areas are clean, safe, and fully operational
- Maintain close relationships with stakeholders of each facility
- Assist with coordinating planned and reactive maintenance, working closely with external contractors and service providers ensuring efficient services are provided in a cost-effective manner
- Point of contact for car parking arrangements in UCD via Apcoa
- Track contractor performance and ensure work is completed to required standards
- Monitor building systems (air conditioning, alarms/security, lighting, access control) and escalate issues as needed
- Conduct regular inspections of the premises to identify hazards, maintenance needs, or improvement opportunities
- Build strong working relationships with staff and key stakeholders within the province, the IRFU and other associations
Health, Safety and Compliance
- Help maintain compliance with health and safety regulations, including record‑keeping and reporting
- Act as designated Health and Safety Officer and Fire Safety Manager as outlined in the Leinster Rugby Safety Statement, participate in fire drills, safety audits, and incident investigations
- Support the implementation of safety procedures, emergency plans, and risk assessments, ensuring all facilities are fully operational and compliant with safety and security protocols
- Recruit and manage Fire Safety Officers and First Aiders
- Act as first responder to alarm call outs which may occur outside of normal office hours
Fleet Management
- Managing Domestic Rugby car fleet and car insurance policies
- Point of contact for Leaseplan & Nifti (insurance & lease providers)
- Issuing up to date information to drivers on process involved where accidental damage to fleet occurs
- Identify issues, trends, and improvement opportunities within each facility
- Ensure and implement a contract performance measurement system to monitor and improve services from external contractors
- Manage facilities and event budgets in a cost-effective manner
Office Space and IT Management
- Assist with office layout planning, desk moves, and space utilisation projects
- Manage stock levels of office supplies, equipment, and consumables
- General coordination of meeting room setup including digital equipment, event logistics including catering and after-hours security
- Manage relationship with external IT helpdesk
- Mobile phone and laptop management for new and existing staff
Sustainability and Continuous Improvement
- Contribute to sustainability initiatives such as waste reduction, energy efficiency, and recycling programmes
- Suggest improvements to enhance the workplace experience and operational efficiency
The incumbent is expected to carry out any other duties that may be assigned from time to time. The above statements are intended to describe the general nature and level of work required for this position. They are not intended to be an exhaustive list of all responsibilities and activities required. The holder of this position is required to respond with a flexible approach when tasks arise which are not specifically covered in this job description.
PERFORMANCE MEASURES:
Ensure facilities are managed to an excellent standard
- Ensure duties are carried out in a timely, organised, professional manner
- Carry out duties and responsibilities above to an effective and efficient standard
- Maintain strong relationships with various staff within the province, the IRFU and with key stakeholders
- Make effective and informed decisions in relation to the role and the department
- Portray a professional image at all times on behalf of Leinster Rugby