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Special Olympics Ireland have 3 new positions available.

 

POSITION #1: Regional Development Officer

Summary

Build and develop a comprehensive Special Olympics Sport Programme in the Leinster Region, ensuring that it is in line with the prevailing Special Olympics Ireland Strategy.  Be responsible for driving and delivering development across key aspects of the Programme, namely Sports Development, Coach Education and Training, Competition Event Management and in the promotion of a holistic attitude and approach to healthy living.  The role will involve evening and weekend work.

Skills & Experience

Relevant third-level sport qualification is essential e.g. physical education, sport/leisure management, health/fitness/leisure studies. A minimum of one year’s experience in a management role in a multi-faceted project is desirable.

A current full clean driving licence and own car or access to a car that enables them to meet the requirements of the post in full. In the case of an applicant who declares that they have a disability which debars then from driving, access to a form of transport which will permit them to meet the requirements of the post in full.

Duties and Responsibilities:

  • Manage, develop and implement a structured and cohesive long-term plan for the region to achieve the objectives regarding Sports Management and Development in line with the prevailing current Special Olympics Ireland Strategy.
  • Establish and develop opportunities for athlete development and progression in their chosen sport(s).
  • Recruit, assign, train and support volunteers to play an active role on Regional Sports Teams and competition eventteams
  • Liaise and work with staff, committees and volunteers in the planning, implementation and evaluation of the Sports Programme.

Sports Development

  • Play an active role in contributing to the planning of the organisation’s Sport Programme and be responsible for the delivery of the programme with volunteers within the region.
  • Develop and implement a long-term calendar of sports events, to include Competition Events, Coach and Athlete Training and Development opportunities and ensure it is kept up-to-date and relevant to needs.
  • Develop relationships with external stakeholders, including National Governing Bodies and Local Sports Partnerships, to assist in development of sport.

Coach Training and Education

  • Plan, coordinate and communicate opportunities for coaches/volunteers to undergo training and/or development and actively encourage them to develop and enhance their sport-specific skills.
  • Develop and implement a plan for the long-term growth in the number of trained coaches.
  • Recruit, coordinate and support the preparation of regional sports squads for higher level competition.

Competition Programme

  • Recruit and train the Event Management Teams, to include all key roles in the Event Management Organisational structure, to run competition events in line with guidelines within the Event Management Guide.
  • Oversee the implementation of the Games Management System to help the sports competitions to run efficiently, to include the training of volunteers in its administration and use.
  • Oversee and support the preparation of regional sports squads for higher level competition.

Other Duties

  • Attend and participate in Regional Committee meetings as required.
  • Develop and adhere to budget in conjunction with the Regional Director.
  • Undertake any other assignments as may reasonably be requested by the Regional Director

 

 

 

POSITION #2: Volunteer Services Manager – Recruitment

Summary
The successful candidate will be responsible for developing a long-term Volunteer Strategic Plan that will engage and empower volunteers to undertake vital lead and support roles in the Special Olympics Programme. The role involves expanding the scope and effectiveness of the current Volunteer Programme to meet the evolving needs of Special Olympics Ireland. A key responsibility will be to oversee the implementation of effective volunteer organisational structures across clubs, committees, Games Organising Committees and other teams and events run by the organisation. The person appointed will be required to support the administration of the volunteer programme. The role will involve evening and weekend work.
Skills & Experience

  • Relevant 3rd level qualification and minimum 3 years’ management experience in multi-faceted project.
  •  A dynamic leader and experienced manager with a proven strong track record of successful delivery.
  •  Ability to think and act strategically, with excellent motivational, communication and organisational skills.
  •  Ability to work comfortably with intermediate/advanced Excel functionality and database management.
  •  Ability to thrive in a rapidly growing and changing environment that requires high levels of flexibility and versatility.

Duties and Responsibilities:

  •  Develop and manage the Volunteer Recruitment Strategy to meet the needs of SO Ireland.
  •  Devise and roll out a Volunteer Strategy that will establish a wider engagement and greater empowerment of volunteers in key support and delivery roles.
  •  Act as lead support for the appointed Special Olympics Ireland Games Organising Committee managers and planners.
  •  Drive and manage the planning and delivery of the SO Ireland Games with the appointed Games Organising Committee managers and planners.
  •  Develop and implement a Volunteer Pathway for the development, progression and recognition of volunteers, ensuring succession planning is a key principle across key roles and teams.
  •  Ensure appropriate and relevant organisational structures are developed and implemented to support the running of key aspects of the programme, i.e. clubs, all events, committees, support teams, etc. and support department and regional staff/volunteers in the recruitment of skill- specific roles where gaps exists.
  •  Seek and build relationships with corporate bodies (including state and semi-state bodies) seeking volunteer opportunities for their staff or to fill volunteer needs for Special Olympics.
  •  Secure added value from any corporate relationship that may offer value in kind to Special Olympics.
  •  Working with all staff, analyse and categorise the skills required by Special Olympics in administration, technology, public relations, sport, fundraising, event management, etc. and develop a skills-matching programme with the corporate sector, other agencies and registered volunteers.
  •  Support colleagues in the process of maximising the facility and functionality on Raisers Edge to capture, analyse and match volunteer skills with programme needs at all levels of the organisation.
  •  Assist with the implementation of best practices in the management of the Volunteer Database and ensure compliance with Data Protection legislation as it relates to volunteer records.
  •  Work with cross-departmental personnel to address and resolve issues relating to the impact of changes on various users, standardisation of data entry and development of reports and data exports to meet the needs of the Special Olympics Ireland Programmes as they relate to volunteers.
  •  Optimise the use of the Volunteer Database across the organisation by staying current on upcoming enhancements to functionality and guiding staff, where required, in the appropriate use of the existing functionality.
  •  Assist, where required, in the provision of support and training in the use of Raisers Edge, including orientation for all new staff and specialized training in response to changing roles, business needs and processes and database functionality.
  •  Work with departmental colleagues in the management of the day-to-day needs of the Volunteer Programme.
  •  In conjunction with departmental colleagues, develop policies and procedures to support the overall Volunteer Programme.
  •  Develop and support the recruitment strategy (with emphasis on corporate engagement) for the organisation’s Annual Fundraising (Collection Day).
  •  Ensure the plan is in place for the recruitment, training and deployment of volunteers for the World Summer and Winter Games (Upcoming World Games – Los Angeles 2015 and Austria 2018)
  •  Ensure compliance with all Special Olympics Ireland policies and procedures.
  •  Participate in cross-functional training as required from time to time.
  •  Develop and adhere to budget in conjunction with the Director.
  •  Undertake other assignments as may be requested by the Director, CEO or person assigned by the CEO, Special Olympics Ireland.

 

 

POSITION #3: Volunteer Services Manager – Registration

 

Summary
The successful candidate will be responsible for managing and implementing the policies and processes required for the successful registration of volunteers with Special Olympics Ireland, ensuring an administrative support team is in place to assist. Responsibility for ensuring all functionalities of the system are maximised and appropriate developments and enhancements are undertaken where scope permits and budget approved. The person appointed will be responsible for overseeing the process and roll out of the Annual Affiliation of Special Olympics Clubs, giving support and management information reports to regional staff as identified and agreed. The person appointed will be required to support the administration of the volunteer programme. The role will involve evening and weekend work.
Skills & Experience

  •  Relevant 3rd level qualification and minimum 3 years’ management experience in multi-faceted project.
  •  Solid understanding of the principles of database management and business process workflow.
  •  Proficient in use of Microsoft Office Professional 2007 with advanced skills in Word and Excel.
  •  Ability to think and act strategically, with excellent communication and organisational skills.
  •  Strong analytical and problem solving skills.
  •  Excellent written and oral communication skills with the ability to work with both technical and non-technical users.
  •  Ability to manage multiple projects simultaneously with high degree of accuracy and attention to detail whilst working to agreed timelines.
  •  Ability to thrive in a rapidly growing and changing environment that requires high levels of flexibility and versatility.

 

Duties and Responsibilities:

  • Overall responsibility for the strategic management and delivery of the Volunteer Database within Raisers Edge, ensuring maximisation of functionality across the Special Olympics Programme to increase efficiency and enhance performance.
  •  Oversee the implementation of best practices in the management of the Volunteer Database and ensure compliance with Data Protection legislation as it relates to volunteer records.
  •  Establish processes, policy and procedures to ensure the organisation is compliant with legislative requirements in relation to volunteering and oversee the implementation of these requirements.
  •  Establish, implement, and regularly review, the processes and policies for the registration of volunteers from application through Volunteer Induction training to assignment.
  •  Establish and oversee the process, timelines and implementation of the Annual Affiliation of clubs.
  •  Develop and oversee the plan for the registration and assignment of volunteers for SO Ireland Games (2018, etc.)
  •  In the year of a Special Olympics Ireland Games, oversee the development and implementation of the accreditation processes and plan.
  •  Establish and implement, and review regularly, all policies, procedures and protocols in relation to data entry, data extraction, data integrity and report customization and analysis of volunteer records in the Volunteer Database, in conjunction with the IT Department.
  •  Work with cross-departmental personnel to address and resolve issues relating to the impact of changes on various users, standardization of data entry and development of reports and data exports to meet the needs of the Special Olympics Ireland Programmes as they relate to volunteers.
  •  In conjunction with the Training Manager and IT department, provide support and training in the use of Raisers Edge as it relates to the volunteer programme, including orientation for all new staff and specialized training in response to changing roles, business needs and processes and database functionality.
  • Oversee the effective implementation and delivery of the Volunteer Registration Process, establishing a support team to assist in the administration and tracking of all stages.
  •  Manage the Volunteer Support Centre with Special Olympics Ireland’s central office.
  •  Establish and oversee the process, timelines and implementation of the re-vetting of volunteers.

JOB DESCRIPTION

  •  Support the planning for the recruitment, training and deployment of volunteers for the World Summer and Winter Games (Upcoming World Games – Los Angeles 2015 and Austria 2018) as required.
  •  In conjunction with departmental colleagues, develop policies and procedures to support the overall Volunteer Programme.
  •  Develop policies and procedures to support the overall Volunteer Programme.
  •  Ensure compliance with all Special Olympics Ireland policies and procedures.
  •  Participate in cross-functional training as required from time to time.
  •  Develop and adhere to budget in conjunction with the Director.
  •  Undertake other assignments as may be requested by the Director, CEO or person assigned by the CEO, Special Olympics Ireland.