Role: Competitions & Events Manager
Reporting into: CEO (dotted reporting line to Director of Marketing & Commerical)
Direct Report: General Administrator
Location: Hockey Ireland, Unit 6 Sports HQ2 , Sport Ireland Campus, Snugborough Road, Dublin 15.
Annual Leave: 25 days annual leave.
Overview:
This is an exciting new role as part of the new Hockey Ireland Strategy, which sets out to vision of moving towards more professionalised competitions and events. The Competitions and Events Manager will be a key member of the Hockey Ireland team, responsible for the strategic management and execution of all competitions and events. Reporting to the CEO (with a dotted reporting line into the Director of Commercial and Marketing), the Competitions and Events Manager oversees competitions management, event coordination, stakeholder engagement, and regulatory compliance, ensuring the smooth operation and success of Hockey Ireland led competitions and events.
Key Responsibilities:
Planning & Coordination
- Develop and implement processes and strategies for the efficient and effective
- Secure venues, equipment and services required for each event, ensuring contractual agreements are fulfilled.
- Manage the planning, scheduling, and execution of Hockey Ireland competitions and events.
- Liaise with competitions committees and relevant stakeholders to review and update competition formats, rules, and regulations.
- Lead the application process for all tournament hosting bids.
Event Execution
- Oversee the preparation, execution, and wrap-up of events, ensuring smooth operations throughout in conjunction with the Director of Commercial and Marketing.
- Manage on-site logistics, including team coordination, venue setup, and troubleshooting any issues that arise.
- Manage the recruitment and deployment of volunteers, staff, and officials to ensure the event runs on schedule and meets quality standards.
- Coordinate logistics such as venue selection, equipment, catering, and accommodation arrangements for participants and spectators.
Budget Management
- Develop and manage event budgets, ensuring effective use of resources and adherence to financial constraints in conjunction with the Director of Finance.
- Identify and implement cost-saving measures without compromising competition/event quality.
Calendar Development:
- Lead the development of the annual competitions and events calendar, in collaboration with competitions committees, Director of High Performance and relevant stakeholders.
- Coordinate the scheduling of competitions and events to minimise conflicts and optimise participation and attendance.
Stakeholder Engagement:
- Act as a primary point of contact and liaison for key stakeholders, including sub-committees, clubs, and external partners.
- Collaborate with the International Hockey Federation (FIH) and Euro Hockey to coordinate competitions and align with international standards.
- Serve as the primary contact and person responsible for; Indoor Hockey, Umpires and Technical Officials and Masters Hockey
Regulatory Compliance:
- Ensure compliance with competition regulations, policies, and procedures set out by Hockey Ireland, EuroHockey, FIH.
- Oversee the disciplinary panel process and ensure fair and consistent enforcement of rules and sanctions.
- Manage league table maintenance and results reporting to accurately reflect competition standings and outcomes.
- Ensure all events adhere to health and safety regulations.
- Develop and implement risk management plans to ensure the safety of participants and spectators.
People Management
- Lead, motivate, and manage a direct report and where required a team of event staff and volunteers.
- Provide clear direction, support, and development opportunities to direct report.
- Foster a positive and collaborative work environment, encouraging teamwork and effective communication.
Qualifications and Skills:
- Strong organisational and project management skills, with the ability to multitask and prioritise effectively.
- Ability to work under pressure and manage multiple priorities.
- Strong people management skills, with the ability to lead and motivate a team effectively.
- Familiarity with budget management and financial reporting.
- Excellent communication and interpersonal skills, with the ability to engage and collaborate with diverse stakeholders.
- Proficiency in relevant software applications for scheduling, data management, and communications.
- Ability to work independently, lead a team, and adapt to changing priorities in a dynamic environment.
- Previous experience in sports administration particularly in competitions and events, is desirable.
Application Process
The closing date for applications will be 23rd August 2024, with interviews being held w/c 26th August 2024. Applicants will need to be eligible to work within the EU & UK. A detailed letter of application and full CV should be sent by email to anne.mccormack@hockey.ie with the subject “Competitions and Events Manager”