PARALYMPICS IRELAND:  CHEF DE MISSION FOR TOKYO 2020

Position Title:   Chef De Mission

Status:               Full time Fixed Term role From January 2019 to Dec 2020

Location:           Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15                                                                      The role will involve travel internationally and within Ireland
Reporting to:    CEO

The Paralympic Movement and Paralympics Ireland is on a very positive trajectory in terms of the recognition of the Paralympic Games within sport in general, and the recognition of the elite, high performance athletes and teams involved.

This is an opportunity for a highly motivated, driven individual to play a key role in a dynamic team, within a multi-sport environment, to use their skills to lead the Irish Paralympic Team to the Paralympic Games in Tokyo 2020.

JOB PURPOSE
The Chef de Mission (CDM) of the 2020 Irish Paralympic Team acts as the team leader as well as being responsible for the overall operational & logistical preparation and participation of Team Ireland in the lead up to and at the Tokyo Paralympic Games.

As CDM you will work as a senior member of the management team for Paralympics Ireland and represent Paralympics Ireland and the Irish Paralympic team on matters related to Tokyo 2020.

You will be able to evidence a strong track record of delivery and operational excellence and can deal with a complex sports /work environment.  You will be committed to making the Games a positive experience, with a focus on optimum performance for all members of the Irish Paralympic Team.

The role consists of three main phases:

  1. Pre-Games Planning: Development and implementation of a project plan to encompass all practical elements of team operations, assist in budget preparation, and building key stakeholder relationships, in line with the overall organisation strategy.
  2. Tokyo 2020 Camp & Games Role: Leading the Irish Paralympic Team in Tokyo, at the pre-games camp in Narita, Paralympic village and throughout the games.
  3. Post-Games: Preparation of final reports, contribute to review and de-brief sessions and attend games functions where Team Ireland are hosted.

 

SPECIFIC KEY TASKS
Pre-Games Planning

  1. Develop and implement a detailed project plan to encompass all practical elements of team operations.  (Reference Quad Plan already in place.) Provide regular progress updates to CEO and monthly updates for the Board.  Assist the CEO in budget preparation and management.
  2. Oversee logistical planning, particularly in the areas of travel, transport and kit provision.
  3. Coordinate internal Tokyo 2020 working group meetings.  Attend external Tokyo 2020 working group meetings – including Sport Ireland PPC Meeting, CDM Seminar organised by the local organising committee and IPC
  4. Liaise closely with internal stakeholders – High Performance Director, Performance Operations mgr, sports support teams, and communications manager. Build relationships with external stakeholders including NGB’s that have athletes with potential to qualify for Team Ireland,
  1. Prepare Team Ireland familiarisation camp / workshops sessions and key communications to the team in the lead up to Games (including team member handbook) ensuring that all necessary administrative team functions are carried out.

Tokyo 2020 Camp and Games

  1. This will involve attendance at the Paralympic Games for approximately six weeks (exact period to be determined)
  2. Oversee pre games camp in Narita prior to moving to athletes village to ensure it is set up and ready for the teams arrival.
  3. Liaise with CEO and Commercial Manager to provide team information for the games guest programme.
  4. Act as key liaison with local organising committee. Manage queries and issues as they occur from team Ireland and liaise with CEO and others as appropriate to resolve.

Post Games & Other Areas

  1. Attend a host of games related functions as head of Team Ireland.
  2. Complete final reports, including financial update, and contribute to de-briefs and review sessions
  3. Undertake other duties as required from time to time by the CEO

 

PERSON SPECIFICATION – Chef De Mission

ESSENTIAL CRITERIA

  • 5 years full-time (or part-time equivalent) experience in a management or leadership role with skills relevant to this role*
  • Experience of successful, project management implementation to strict deadlines in a complex and diverse setting*
  • Demonstrable stakeholder management experience*
  • Experience of development of productive and open relationships with organisational stakeholders at multiple levels based on engaging and effective communication
  • A clean current full driving licence and access to a form of transport to meet the requirements of the post in full.
  • A flexible approach to hours required including the ability to attend evening and weekend meetings and to undertake travel abroad

DESIRABLE REQUIREMENTS

  • Experience of providing clear, timely and accurate updates and advice to a Board
  • Ability to be adaptable and to perform in a pressurised setting.
  • Proven ability to motivate people and make decisions.
  • Understanding of sports structures in Ireland, including Paralympic sport.
Note to all applicants:

 

*Only those applicants who clearly demonstrate, by example, how they meet the essential criteria will go forward to the next stage in the recruitment and selection process.

 

Desirable criteria may be used for shortlisting purposes if required.

 

All other essential and desirable criteria will be assessed by selection test and/or interview.

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and can be amended in the light of the changing needs of the organisation.

  • Suitable candidates should apply in writing with a letter and current CV to Natalie@paralympics.ie
  • Closing date for applications is 5pm on Thursday 13th December, 2018
  • Interviews for shortlisted candidates are planned for December 18th

Queries may be directed to Natalie O’Callaghan at Paralympics Ireland by email at Natalie@paralympics.ie  or by calling 01 625 1175.

Paralympics Ireland is an equal opportunities employer and all applications will be treated in strict confidence